Privacy Notice

Who is responsible

The Vocational and Technical Students' Association (VESA) Electoral Committee, University of Nigeria, Nsukka, runs this election and decides how your data is used. Contact: the VESA Electoral Committee office - VESA Office.

What we collect

• From the class list (provided by the faculty): full name and matric number.
• When you register: your email address, department, level and a password (stored only in scrambled, irreversible form).
• For security: the time you register, log in and vote; your IP address, browser type and a random device identifier stored in a cookie; failed login attempts.
• Your vote: stored as a secret ballot with a random number. It is never linked to your name, matric number, email, device or the time you voted. Nobody can see whom you voted for.

Why we use it

• To make sure only eligible VESA students vote, and each student votes only once.
• To send you one-time codes for registration and password reset. We send no other emails; election notices appear on the home page.
• To detect and stop impersonation, multiple accounts and other electoral malpractice.
• To publish the verification list (matric number, name and a masked email such as s***n@gmail.com) so students can spot wrong registrations.

We rely on your consent (given when you register) and on the committee's legitimate interest in running a fair election. Your data is never sold, used for advertising or shared outside the electoral committee, except where the law requires it.

Who can see it and how it is protected

Only electoral committee members can sign in to the committee console. They can see registered students and whether each has voted, with emails partly hidden. The site uses encrypted connections (HTTPS), email verification, scrambled passwords, rate limits and a tamper-evident activity log.

How long we keep it

Voter accounts, the class list and security records are deleted within 60 days after the final results are certified, unless a dispute about the election is still open. The anonymous vote counts and the certified results are kept as the official record of the election.

Your rights

You can ask the committee to see the data held about you, correct it, or delete your registration before you vote. You can withdraw consent by not registering, or by asking the committee to remove your registration before voting. If you are unhappy with how your data is handled, you can complain to the Nigeria Data Protection Commission (NDPC).